Project Updates

CAPITAL – Currently in design and/or construction

A Summary status is listed below.

New Water Treatment Plant

Construction of the WTP at 7055 Boonesboro Road adjacent to the Lower Howards Creek Wastewater Treatment Plant was initiated on March 5, 2018.  This project was designed and coordinated in conjunction with the 24-inch Raw and Finished Water Main Project (completed) as well as the Raw Water Intake improvements project (completed).  The preliminary engineering work developed six (6) Technical Memorandums establishing direction for design of the new treatment facilities.  Bell Engineering is serving as the Engineer of Record.  WMU has plans to continue to utilize the Carroll Ecton Reservoir as a back-up/secondary water supply and construct a raw water transfer pumping station at the existing water treatment plant in accord with construction of the new water treatment plant facilities.  All official approval documentation from KDOW has been received.  A preconstruction meeting was held on January 24, 2018 and the official sale of bonds has been completed establishing the remaining financing of the project.  The first progress meeting and an official groundbreaking ceremony was held on March 15, 2018.  The next monthly progress meeting is scheduled for Thursday, June 20, 2019.  Work continues in the filter building, high service pump (clearwell) and chemical building areas.  Approximately 64% of the project time has expired prior to substantial completion.  Contractor payments show approximately 32% paid out for work completed through Pay Request No. 15.  As of the end of May 2019 the contractor is approximately 39% complete with construction.  As of this time the project is approximately 1 month behind.  The following schedule outlines original milestones for the project.

  • Design completion – 6/30/17
  • Solicitation of Construction Bids – 7/19/17
  • Construction Bid Opening – 10/27/17
  • Construction Bid Award – 12/7/17
  • Authorization for City to Issue Bonds – 12/7/17
  • First Reading of Bond Ordinance – 12/19/1
  • Second Reading of Bond Ordinance – 1/2/18
  • Bond Sale – 2/1/18
  • Bond Closing – 2/15/18
  • Notice to Proceed – 3/5/18
  • Construction Begins – 3/5/18
  • Groundbreaking – 3/15/18
  • Substantial Completion – 3/5/20

 Oliver Street Water Line Replacement

This in-house project involves replacement of a 6-inch cast iron water line along Oliver Street that is subject to failure and prone to water quality issues.  The work is anticipated to improve service to approximately 20 customers in the area.  Approximately 662 feet of pipe will be replaced along with other appurtenances.  A public meeting was held on May 30, 2019 to notify residents that work will begin on June 10, 2019.  Preliminary costs are projected at approximately $94,000.  WMU staff is working with City officials to coordinate work with storm repairs in the intersection of Washington Street and Oliver Street.

Lincoln Street Water and Sanitary Sewer  Line Replacements

This city of Winchester redevelopment project (CDBG) involves installation of approximately 790 feet of 6” ductile iron water line and 1,270 feet of 6” and 8” sanitary sewer along Lincoln Street.  The water and sewer line replacement work is part of a larger project that will replace failing infrastructure in this area.  Preliminary costs for water and sewer line work are projected at $200,000.  An exact customer count has not been determined since final use of the properties included in the project area remains undetermined.  Work is anticipated to be initiated during calendar year 2019 upon completion of the CDBG process.

Winchester Bypass (Veterans Memorial Parkway) Utility Relocations

This project involves relocation of existing water and sanitary sewer infrastructure along the Winchester Bypass (Veterans Memorial Parkway) corridor from KY89 to KY627.  Staff attended a meeting at Department of Highways (KDOT), District 7 offices on Thursday, March 3, 2016, 10:00 a.m.  The meeting was held to coordinate the relocation or adjustment of facilities owned and operated by those impacted by construction of the project.  WMU staff is currently working with KDOT officials to obtain approval for selection of an engineering firm to facilitate the design of the relocated water and sewer facilities in the area.  The WMU Commission will be required to approve an engineering work order as well.   Management received a letter on May 26, 2016 from KDOT informing all parties that work on the project had been suspended for at least the next twelve months.  No specific cause for the suspension of work was provided.

Project 1107 Water Main Relocation (West Lexington Avenue)

This project includes relocation of approximately 200 feet of 6-inch water line located on the property at 1107 West Lexington Avenue as part of the Legacy Greenspace Project.  Additionally, there was a new sanitary sewer line connection and cleanout installed for the facilities.  All work has been completed.  During planning phases for the project it was determined to be mutually beneficial to both parties for WMU to construct the utility improvements with reimbursement to be made from the Greater Clark Foundation (GFC).  The work was originally estimated at $25,000.  Work was finalized and WMU forwarded the final invoice in the amount of $14,042.79 to the Greater Clark Foundation.  The invoice was paid on April 29, 2019 and the project is considered to be complete.

Fulton Road Water and Sewer Relocation

This project includes construction and relocation of approximately 307 linear feet of 12-inch PVC and 248 linear feet of 8-inch sanitary sewer and appurtenances as part of the Fulton Road Extension project (City project).  The work will be constructed as part of the final phase of the Fulton Road Extension project.  The Kentucky Division of Water approval letter and construction permit have been received.  The project has been redesigned to accommodate easement acquisition.  Staff has met with the design engineer to provide comments.   All expenses associated with the relocation work are being borne by others.

Elevated Pressure Zone #3

The proposed project involved construction of a booster pump station and associated piping and valves to create a fourth elevated pressure zone in lower pressure areas that include French Avenue, Sunset Heights and Colby Road.  While a precise project area has not been determined, work is expected to address low pressure experienced in these areas and improve customer service.  The cost of the work was anticipated to be approximately $422,000 based upon preliminary cost estimates.  Water SDC funds are the potential source of funds to be utilized for this work.  The Commission approved Work Order No. 1 with Banks Engineering at the regular meeting on December 17, 2015 in the amount of $13,760.00 to prepare a Technical Memorandum (TM) outlining recommendations and alternatives.  Banks presented the TM information to the WMU Commission on May 20, 2017.  Banks provided multiple alternatives and recommended that no additional work be implemented until after the new WTP is designed since a new Hydraulic Grade Line (HGL) will be established at that point.

Flanagan/Madison Street Sanitary Sewer Improvements

This is a Consent Decree SSO Elimination Project that is expected to be the last Consent Decree project constructed as part of the capital construction requirements of the Consent Decree.  The project will replace several sanitary sewers located in downtown area of Winchester.  The SSO Elimination Project has a Consent Decree completion deadline of February 20, 2021.  The preliminary project estimate is $5,289,000.  Staff has executed a work order with Bell Engineering to complete design of the project as well as provide resident project representation services.  Staff has updated EPA Region 4 representatives related to the findings of the SSO Elimination Study and preliminarily obtained their support/approval for moving forward including potential revisions to the Consent Decree Capital Construction deadlines.  Staff is awaiting further direction from Kentucky DEP officials and EPA representatives on how to proceed.  Kentucky Infrastructure Authority (KIA) project profiles have been submitted to the local Area Development District for inclusion in the State Revolving Fund (SRF) process for funding of the construction.  As of January 14, 2019 survey work is complete.  Ground Penetrating Radar was utilized to locate gas lines in critical areas.  Regular meetings will be scheduled to review design and consider potential construction impacts.  Listed below is the original internal project schedule for design of the project.

 

Preliminary Engineering

Complete

Complete Data Acquisition Phase

10/30/2018

30% Design Q/A

11/30/2018

Easement and Property Acquisition

12/15/2018

60% Design Q/A

12/30/2018

Encroachment and All Permits

1/15/2019

90% Design Q/A

1/30/2019

KDOW Submittal

1/30/2019

Advertise Project

2/30/2019

Open Bids

3/30/19

 

Strodes Creek Solids Facilities Improvements

This proposed project is part of the 2018/2019 Operating and Capital Budget.  Project costs are currently anticipated to be $3M.  Staff has identified the centrifuge technology as the preferred option that upgraded facilities will be designed around.  A presentation was provided to the WMU Commission on 9-20-18 regarding such.  Work Order No. 24 with Bell Engineering was executed to begin design of the project.  Meetings with contractors and equipment suppliers are complete.  An internal schedule has been developed in order to track the progress of the project.  Additionally, Kentucky Infrastructure Authority (KIA) project profiles have been submitted to the local Area Development District for inclusion in the State Revolving Fund (SRF) process for funding of the construction.  As previously reported the existing facilities have reached their useful life expectancy and wastewater flows are dictating the need for improvements.  Due to the lengthy lead time of the centrifuge equipment, bids were received for the centrifuge equipment on Monday, December 3, 2018.  Bell and staff have finalized review of the bids and recommended Flotweg as the supplier for the centrifuge equipment.  The WMU Commission approved the bid from Flotweg at the regular meeting on 2-21-19 in the amount of $998,000 with funds from Depreciation.  Contract documents were executed during the First Quarter of 2019 to supply the necessary equipment for the upgrades to the Strodes Creek Solids Facilities.  Final project plans and the construction permit application was sent to the Division of Water on June 3, 2019.