Project Updates

CAPITAL – Currently in design and/or construction

A Summary status is listed below.

New Water Treatment Plant

Construction of the WTP at 7055 Boonesboro Road adjacent to the Lower Howards Creek Wastewater Treatment Plant was initiated on March 5, 2018.  This project was designed and coordinated in conjunction with the 24-inch Raw and Finished Water Main Project (completed) as well as the Raw Water Intake improvements project (completed).  The preliminary engineering work developed six (6) Technical Memorandums establishing direction for design of the new treatment facilities.  Bell Engineering is serving as the Engineer of Record.  WMU has plans to continue to utilize the Carroll Ecton Reservoir as a back-up/secondary water supply and construct a raw water transfer pumping station at the existing water treatment plant in accord with construction of the new water treatment plant facilities.  All official approval documentation from KDOW has been received.  A preconstruction meeting was held on January 24, 2018 and the official sale of bonds has been completed establishing the remaining financing of the project.  The first progress meeting and an official groundbreaking ceremony was held on March 15, 2018.  The next monthly progress meeting is scheduled for Thursday, December 19, 2019.  Approximately 89% of the project time has expired prior to substantial completion.  Contractor payments show approximately 65% paid out for work completed through Pay Request No. 21.  On October 3, 2019, the WMU Commission approved a reduction in project retainage from 10% to 5% all closeout requirements are completed.  As of the end of November 2019 the contractor is approximately 51% complete with construction.  As of this time the project is anticipated to be approximately 6-8 weeks behind.  The following schedule outlines original milestones for the project.  

  • Design completion – 6/30/17
  • Solicitation of Construction Bids – 7/19/17
  • Construction Bid Opening – 10/27/17
  • Construction Bid Award – 12/7/17
  • Authorization for City to Issue Bonds – 12/7/17
  • First Reading of Bond Ordinance – 12/19/1
  • Second Reading of Bond Ordinance – 1/2/18
  • Bond Sale – 2/1/18
  • Bond Closing – 2/15/18
  • Notice to Proceed – 3/5/18
  • Construction Begins – 3/5/18
  • Groundbreaking – 3/15/18
  • Substantial Completion – 3/5/20

Sylvania Avenue Water Line Replacement

This in-house project involves replacement of a 6-inch cast iron water line along Sylvania Avenue that is subject to failure and prone to water quality issues.  The work is anticipated to improve service to approximately 31customers in the area.  Approximately 990 feet of pipe will be replaced along with other appurtenances.  Staff continues to finalize plans and have ordered materials for the Sylvania Avenue Water Line Replacement project.  A public meeting will be held on Tuesday, November 19th. Preliminary costs are projected to be approximately $130,000.  Crews began construction on Tuesday, November 26th by installing a tapping valve & sleeve and beginning the water line installation across Franklin Avenue.  To date crews have installed approximately 280 feet of the 990 feet of water line which is roughly 30%. 

Flanagan/Madison Street Sanitary Sewer Improvements

This is a Consent Decree SSO Elimination Project that is expected to be the last Consent Decree project constructed as part of the capital construction requirements of the Consent Decree.  The project will replace several sanitary sewers located in downtown area of Winchester.  The SSO Elimination Project has a Consent Decree completion deadline of February 20, 2021.  The preliminary project estimate is $5,289,000.  Staff has executed a work order with Bell Engineering to complete design of the project as well as provide resident project representation services.  Staff has updated EPA Region 4 representatives related to the findings of the SSO Elimination Study and on March 11, 2019 submitted a request for extension of time for completion of the Project provided in the Consent Decree Capital Construction deadline noted above.  The deadline proposed is December 31, 2023.  On April 15, 2019, WMU received a request from the Department for Environmental Protection requesting additional information regarding the date extension for the completion of the remaining Sanitary Sewer Overflow Plan (SSOP) projects.  Staff along with Legal Counsel prepared and submitted a response on May 13, 2019.  Kentucky Infrastructure Authority (KIA) project profiles have been submitted to the local Area Development District for inclusion in the State Revolving Fund (SRF) process for funding of the construction.  As of January 14, 2019 survey work is complete.  Project plans were submitted to the KY Division of Water on September 27, 2019 for review and approval.  On October 31st design and construction approval was received from the Department of Environmental Cabinet, Division of Water.  Listed below is the proposed project schedule as submitted with the extension request to EPA and KY DEP officials.    

Preliminary Engineering

Complete

Complete Data Acquisition Phase

Complete

30% Design Q/A

Complete

60% Design Q/A

Complete

Easement and Property Acquisition

06/01/2020

90% Design Q/A

07/01/2020

Encroachment and All Permits

09/01/2020

100% Design

10/01/2020

KEPPC Submittal

01/02/2021

Finalize Financing

01/02/2021

Advertise Project

01/02/2022

Open Bids

02/01/2022

Bid Award

04/01/2022

Construction

06/01/2022

Project Substantial Completion

11/31/2023

Project Completion

12/31/2023

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Strodes Creek Solids Facilities Improvements

This proposed project is part of the 2018/2019 Operating and Capital Budget.  Project costs are currently anticipated to be $3M.  Staff has identified the centrifuge technology as the preferred option that upgraded facilities will be designed around.  A presentation was provided to the WMU Commission on 9-20-18 regarding such.  Work Order No. 24 with Bell Engineering was executed to begin design of the project.  Meetings with contractors and equipment suppliers are complete.  An internal schedule has been developed in order to track the progress of the project.  Additionally, Kentucky Infrastructure Authority (KIA) project profiles have been submitted to the local Area Development District for inclusion in the State Revolving Fund (SRF) process for funding of the construction.  As previously reported the existing facilities have reached their useful life expectancy and wastewater flows are dictating the need for improvements.  Due to the lengthy lead time of the centrifuge equipment, bids were received for the centrifuge equipment on Monday, December 3, 2018.  Bell and staff have finalized review of the bids and recommended Flotweg as the supplier for the centrifuge equipment.  The WMU Commission approved the bid from Flotweg at the regular meeting on 2-21-19 in the amount of $998,000 with funds from Depreciation.  Contract documents were executed during the First Quarter of 2019 to supply the necessary equipment for the upgrades to the Strodes Creek Solids Facilities.  Final project plans and the construction permit application was sent to the Division of Water on June 3, 2019.  On October 4th design and construction approval was received from the Department of Environmental Cabinet, Division of Water.  The initial 5% Down Payment ($49,900.00; total – $998,000) for Equipment was sent to Flottweg on May 24th.