Project Updates

CAPITAL – Currently in design and/or construction


A Summary status is listed below.

New Water Treatment Plant

Winchester Municipal Utilities (WMU) received Statements of Qualifications (SOQ) on July 30, 2015 for engineering services relating to Planning, Engineering Design, Bidding, Construction Engineering Services and Resident Project Representation for a new water treatment plant.  Based upon review of the submittals the WMU Commission approved Work Order No. 13, at its regular meeting on August 6, 2015, with Bell Engineering for professional engineering services.  The water plant will be constructed at 7055 Boonesboro Road adjacent to the Lower Howards Creek Wastewater Treatment Plant. This project will be designed and coordinated in conjunction with the 24-inch Raw and Finished Water Main Project (completed) as well as the Raw Water Intake improvements project (under construction).  Engineering services for the “Water Treatment Plant” project are expected to include but not be limited to: Preparation of a preliminary engineering report (complete) to evaluate WMU’s current and future needs for production and treatment, water supply evaluation, geotechnical investigations, SCADA system integration services, KYPIPE hydraulic analysis, preliminary and final design of the water treatment plant facilities, preparation of complete contract bid documents (contract drawings and specifications), procurement of any and all permits for construction (Division of Water, Utilities, Corps of Engineers, KDOT, Housing, Building and Construction, environmental and any other necessary permitting), general engineering services during construction, resident observation, participation in project meetings, coordination with regulatory agencies, and contractor payment processing.  Preliminary engineering work is complete with focus on developing six (6) Technical Memorandums that established direction for design of the new treatment facilities.  A presentation of Technical Memorandum No. 1 was provided to the WMU on October 1, 2015 related to raw water supply alternatives (Carroll Ecton Reservoir).  The Commission unanimously voted at the regular meeting on October 15, 2015 to continue to utilize the Carroll Ecton Reservoir as a back-up/secondary water supply and construct a raw water transfer pumping station at the existing water treatment plant in accord with construction of the new water treatment plant facilities which is consistent with recommendations as outlined in Technical Memorandum No. 1 dated October 1, 2015 prepared by Bell Engineering.  Bell finalized all TM’s and presented them to the WMU Commission on March 24, 2016.  Bell is currently finalizing the design of the new WTP facilities.  The design is complete and the last design meeting was held on July 12, 2017.  WMU and Bell met with KDOW officials on February 1, 2017 to discuss plan submittal and design considerations.  The meeting was well received and no identifiable deficiencies were noted.  Plans and specifications were submitted during the week of February 20, 2017 and official approval documentation has been received.  The following schedule has been developed moving forward.  It should be noted that the bid schedule has been revised to reflect the following.


·         Design completion – 6/30/17

·         Solicitation of Construction Bids – 7/19/17

·         Construction Bid Opening – 10/27/17

·         Construction Bid Award – TBD

·         Authorization for City to Issue Bonds – TBD

·         First Reading of Bond Ordinance – TBD

·         Second Reading of Bond Ordinance – TBD


Hampton Manor Outfall Sewer

Originally part of the Lower Howards Creek Sanitary Sewer Improvements, the project scope includes installation of approximately 3,500 feet of 24”, 18”, 15”, 12” and 8” gravity sanitary sewer and appurtenances.  Project plans are complete and WMU staff has completed easements negotiations with property owners in the project area.  A total of twenty-two (22) easements are needed for project construction.  Easements documents are being finalized for execution.  DOW approval was previously received, however re-approval will be required.  Palmer has submitted plans to DOW for re-approval.  The project will not be advertised for bid until all easements have been acquired.  A public informational meeting for the Hampton Manor and Vaught Road Gravity Sewer Projects was held on September 10, 2009 at George Rogers Clark High School.  This project is the last project to be constructed as part of the Lower Howards Creek Sanitary Sewer Improvements.  This project was postponed to a later date pending positive impacts from the other Lower Howards Creek projects and review of scenarios detailed in the Hydraulic Sewer Model.  This project was ranked No. 3 project in the regional ranking process conducted by the Bluegrass Area Development District in 2016.  The Sanitary Sewer Overflow Plan (SSOP) calls for elimination of two SSOs in the project area by October 2022, but an earlier construction date (July  31, 2019) has been proposed and approved by EPA dependent positive feedback from the funding agencies.  The WMU Commission approved Work Order No. 19 with Palmer Engineering in the amount of $68,980.00 on November 5, 2015 to finalize design of the sewer improvements.  An informational property owner letter was sent to residents in the project area the week of November 30th.  A public meeting was held on Thursday, March 10, 2016 at the Robert D. Campbell Junior High School to provide details to property owners impacted by the project.  WMU’s application for financial assistance was approved at KIA’s Board meeting on Thursday, October 27, 2016.  An agreement for professional management services with the Bluegrass Area Development District (BGADD) was approved by the Commission at the July 19, 2016 regular meeting.  This Agreement will allow BGADD to assist WMU staff with administrative requirements required as part of the KIA loan.  A project update meeting was held on Thursday, November 10th with Palmer and WMU staff.  A timeline was developed for completion of project specifications and formal bidding of the project.  The project bid opening was held on February 17, 2017.  Bids have been reviewed by the project engineer, KIA and DOW staff.  The apparent low bid for the project was received from Tribute Contracting and Consultants, LLC in the amount of $1,250,700.00.  The WMU Commission accepted the bid from Tribute Contracting and Consultants, LLC at a special-called meeting on March 23, 2017.  A preconstruction meeting was conducted on March 30, 2017 with all interested parties.  The Notice to Proceed was executed and dated for Monday, May 1, 2017.  The Contractor continues with construction that includes pipework on the north side of the Winchester Bypass (KY 627) and installing the pipe in the casing pipe under the Bypass.  The next progress meeting with all interested parties is scheduled for October 25, 2017 to discuss the work and other Contract related items.     

Winchester Bypass (Veterans Memorial Parkway) Utility Relocations

This project involves relocation of existing water and sanitary sewer infrastructure along the Winchester Bypass (Veterans Memorial Parkway) corridor from KY89 to KY627.  Staff attended a meeting at Department of Highways (KDOT), District 7 offices on Thursday, March 3, 2016, 10:00 a.m.  The meeting was held to coordinate the relocation or adjustment of facilities owned and operated by those impacted by construction of the project.  WMU staff is currently working with KDOT officials to obtain approval for selection of an engineering firm to facilitate the design of the relocated water and sewer facilities in the area.  The WMU Commission will be required to approve an engineering work order as well.   Management received a letter on April 26, 2016 from KDOT informing all parties that work on the project had been suspended for at least the next twelve months.  No specific cause for the suspension of work was provided.

Short Street Sewer Improvements

This project was constructed in-house to upgrade sewer services to four (4) residences in the Short Street area and eliminate a private sewer line.  WMU staff constructed approximately 163 feet of 8-inch PVC sanitary sewer, installed one (1) new manhole and reconnected four (4) sewer service laterals.  The project will be paid for with Private Sewer Replacement funds.  The section of roadway disturbed due to the construction was overlaid with new asphalt.  All work on the project was completed the week of October 2, 2017.  WMU’s preliminary cost for this work was $90,000.00.  Project costs will be updated on the next report with receipt of restoration costs.

Bonnie Brook Lane Water Line Improvements

This project is being constructed in-house and involves replacement of a 2-inch unlined cast iron water line along Bonnie Brook Lane.  More specifically, the construction involves installation of approximately 500 feet of 6-inch ductile iron water line and four (4) water meter setting upgrades and other necessary appurtenances.  The work will be performed in conjunction with the Hampton Manor Sewer project.  Water Main Replacement funds will be the source of funds utilized for the work.  Work is expected to begin the week of October 16, 2017.  The budgeted amount for this work is $25,000.00.   Staff will report final project costs upon completion of the work.

Fulton Road Sewer Relocation

This project includes construction and relocation of approximately 307 linear feet of 12-inch PVC and 248 linear feet of 8-inch sanitary sewer and appurtenances as part of the Fulton Road Extension project (City project).  The work will be constructed as part of the final phase of the Fulton Road Extension project.  The Kentucky Division of Water approval letter and construction permit have been received.  Staff will await direction from the design engineer and City personnel as the project moves forward.  The project is currently in the property acquisition phase and has been dormant for a period of time.  All expenses associated with the relocation work are being borne by others.  

Elevated Pressure Zone #3

The current proposed project involves construction of a booster pump station and associated piping and valves to create a fourth elevated pressure zone in lower   pressure areas that include French Avenue, Sunset Heights and Colby Road.  While a precise project area has not been determined, work is expected to address   low pressure experienced in these areas and improve customer service.  The cost of the work was anticipated to be approximately $422,000 based upon a             preliminary cost estimates.  Water SDC funds are the potential source of funds to be utilized for this work.  The Commission approved Work Order No. 1 with         Banks Engineering at the regular meeting on December 17, 2015 in the amount of $13,760.00 to prepare a Technical Memorandum (TM) outlining r     recommendations and alternatives.  Banks presented the TM information to the WMU Commission on April 20, 2017.  Banks provided multiple alternatives and recommended that no additional work be implemented until after the new WTP is designed since a new Hydraulic Grade Line (HGL) will be established at that point.